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Enterprise File Sync and Share (EFSS) for Federal, State and Local Government

Securely Share with Confidence Inside and Outside your Government Agency

Collaboration and consultation with other agencies or external organizations is simply a  part of life in government. Very often sharing translates into generating emails back and forth with no convenient or secure way to share documents and content like reports, photos, videos and more.  Even within government  agencies, the essential task of securing critical and confidential content and providing tools for collaboration has proven to be difficult. 

ShareBase by Hyland from IDT meets these needs by delivering an enterprise file sync and share (EFSS) solution that simplifies some of the most crucial activities in government – document and content delivery, sharing and review. ShareBase does so in an integrated and secure way that speeds up extra-agency tasks while providing an audit trail of all activities.

Additionally, ShareBase provides other core functionality that benefits government work, including:

>> Click here << Download the ShareBase Executive Brief to learn more about ShareBase from IDT and Hyland.

  • Transferring large files (videos, audio, drawings, imags, etc.) with ease
  • Creating one location for the collection of many large files
  • Provides secure extra-jurisdictional and extra-agency file sharing
  • Replaces file-share silos for field and mobile workers

>> Download and Read << CJIS Guide for ShareBase in the Hyland Cloud from IDT

Departmental Applications Throughout Government

In addition to the core functions that provide benefits to all areas of government, ShareBase from Hyland and IDT can specifically provide a boon to processes in specific government agencies, such as:

Human Services: Enables the sharing of client files between service providers and allows clients to securely upload supporting documentation. This demonstrates controlled access in compliance with security requirements while providing a way to share contracts and client information with service providers in the community.

Finance: ShareBase improves vendor and contract management processes by providing a secure way to share contracts, deliverables and reports with external vendors as well as sharing electronic financial reports internally.

Administration: Simplifies agenda and minutes packet sharing with legislative members and provides an online option for records request packets for pick-up by requestor.

Public Safety: Provides a central location to securely deposit evidence files – video files in particular – and creates a convenient way to collect evidence from the community and offers support to deploy in a CJIS-compliant manner.  

Watch how Las Vegas PD uses ShareBase to share critical incident reports and criminal reports with insurance carriers, attorneys and consituents electronically using workflow automation, electronic forms and payment, email and secured file sharing.  

Courts: Creates a location for courts to securely store files and simplify access for circuit rider judges. ShareBase also easily stores packets (exhibits) for upcoming or pending cases.

Learn how Hill County provides timely access to critical documents from outside of the courthouse. Staff, attorneys and others are no longer burdened by needless travel time, paper files, or even the need to physically be in the courthouse to access documents.

Planning and Public Works: Store and provide access to key fieldwork content, including plans, and provide a location to upload from the field. ShareBase allows staff to deposit marked up and approved plan sets for collaboration. It also provides a central location to shared final plan sets with first responders.

In these and many other applications, ShareBase secures information and documents by controlling views, downloads and changes to shared files from the folder level down to individual documents. That way, your government agency always retains control over what it shares.

Contact IDT today to learn more about ShareBase EFSS for Government from Hyland and IDT!